| Regulations Relating to the ....... |
| Regulations relating to the conduct of Examinations &Unfair Means |
| I. CONDUCT OF EXAMINATION a. The date sheet for the D.V.M. Examination shall be notified by the Dean, Faculty of Veterinary Science, under intimation to all Chairmen of the teaching Departments, Controller of Examinations and the Vice Chancellor. b. The date sheet shall be prepared in consultation with the teachers of the various concerned departments, concerned Chief Proctor, Head Girl and Proctors/CR of the concerned class. c. All the Examinations of the University shall be held at the University Campus according to the date-sheet notification. d. Supervisory staff of Examination shall consist of one Superintendent and Deputy Superintendents from the respective Departments, who shall be appointed by the Chairman of the Department from amongst the Faculty members. Normally the Associate Professor and / or Assistant Professors of the Departments shall be appointed as Superintendents and Lecturers as Deputy Superintendents. e. If a candidate’s paper is lost after having been received by the Superintendent / Deputy Superintendent of the Examination, and if he / she passes in all other subjects of the Examination, he / she may be required to appear in that one paper which is lost, on a date fixed by the Dean, Faculty of Veterinary Science, with an intimation to the Vice Chancellor. However, a strict warning shall be issued to the concerned official/s responsible of the negligence of duty and a copy will be posted in their personal files by the Dean, Faculty of Veterinary Science with intimation to the Vice Chancellor. In case of dispute as to whether a candidate’s paper was duly received or not, the finding of the Committee on unfair means, subject to approval of the Vice-Chancellor, shall be final. f. The Superintendent (s) who shall take delivery of sealed packets containing question papers from the Chairman (en), at least half an hour before the commencement of the Examination shall be responsible for its safe custody. The Chairman shall receive answer books and spare extra sheets from the office of the Controller of Examinations according to the date sheet and number of students appearing in the respective Examination. g. The Superintendent shall check all the envelopes indicating the subject paper, number of copies etc. He / she shall compare the subject indicated on the envelope with the date sheet in order to make sure that question papers for a particular subject is not missing. The number of copies of question papers for various subjects should also be ascertained according to the number of students appearing in each subject. The Superintendent, before distributing the question papers to the candidates shall ensure that the envelopes opened by him / her contain the question papers indicated on it and mentioned in the date sheet. In case any discrepancy is observed, it shall be reported to the Chairman of the concerned department immediately. h. The Superintendent should take the following precautions during the period of Examination: i. Attendance record of students and invigilation staff on a sheet of paper as soon after the start of Examination. ii. No student shall be permitted to leave the Hall until the expiry of half the time prescribed for answering the questions. iii. The superintendent should not allow any member of the Supervisory staff to keep the question paper in his possession. The spare-copies of the question papers after distribution should be kept in safe custody by the Superintendent. Similarly, the blank answer books and extra / spare/ extension sheets should also be kept in safe custody. i. Blank answer books before distribution to the candidates, must be signed and / or stamped either by the Superintendent or any of his authorized Deputy Superintendent. Continuation sheets should also be signed and / or stamped. j. Strict vigilance should be kept to ensure that no spare sheet or blank answer book is smuggled in or out of the Examination Hall. k. Soon after the expiry of the Examination, answer books should be arranged in serial order, class-wise and subject wise separately. A sheet indicating the roll number of an absentee student should be inserted in place of his answer book. l. The answer books so arranged and balance of question papers along-with spare answer books, students attendance sheets (Class wise) indicating the roll number of absentees, shall be delivered to the Chairman of the concerned department after the Examination in each paper. m. Candidates should write legibly in their own hand writing, their full names and roll numbers in the attendance sheets. The candidate should not be allowed to use any ink other than the blue or black ink. II. UNFAIR MEANS a. A copy of the “rules of conduct” for the direction of the candidates shall be printed on front page of the answer book: Rule for conduct; unfair means, cheating, misbehavior, disobedience offence and threat to the Examination staff shall result into: i. Cancellation of the paper and/or ii. Disqualification of candidate up to three years. iii. Expulsion from the rolls of the University. b. Attention of the students should also be invited towards the instructions printed on outer cover of the answer books. c. Candidate shall under no circumstances write his/her name on the answer book, unless otherwise allowed. d. Any candidate who refuses to obey the Superintendent or the invigilation staff in the Examination Hall or changes his seat with another candidate or creates disturbance of any kind during the Examination or misbehaves in or around the Examination Hall shall be expelled and punished according to the nature and seriousness of his offence. The case will be referred to unfair means Committee of the University. e. No candidate is allowed to take into the Examination Hall any pet animals or weapons of any kind. f. The Superintendent shall take action against a candidate using or attempting to use unfair means. He should invariably demand the written explanation or statement of the candidate(s) concerned. If any candidate(s) refuses to give his statement, the fact should be reported. In such cases the report complete in every respect and should include all the information facts and circumstances of the case. Each case along with its evidence shall be forwarded immediately to the “Committee on unfair means” through the Chairman of the concerned Department, with an intimation to the Dean and the Vice Chancellor. g. The duties of a Deputy Superintendents shall be to assist the Superintendent in the conduct of Examination in the Examination Hall. h. No late comer shall be admitted in Examination hall beyond 15 minutes. i. Any candidate, who is found to have in his possession or accessible to him papers, books or notes relating to the subject of Examination of that paper or detected in giving or receiving assistance or using or attempting to use any other unfair means in connection with the Examination, shall be expelled by the Superintendent of the Examination Hall. j. If it is found that a candidate has access to, or is in possession of papers, books or notes, which might possibly be of assistance to him: i. His answer book shall be cancelled, as a disciplinary measure without any implication of moral turpitude. ii. In cases of offence or disobedience, he may be disqualified upto a period of three years. k. Any candidate detected in giving or receiving assistance, or found guilty of copying from any paper, book or note, or allowing any other candidate to copy his answer-book, or using or attempting to use these or any other unfair means, shall be disqualified from passing in the subject and case will be referred to committee on unfair means with intimation to the Vice Chancellor. l. Notwithstanding any other law for the time being in force and without prejudice to any remedy open to the University under such law: i. Any candidate found guilty of deliberate previous arrangements to cheat in the Examination such as smuggling in another answer-books, impersonation or misconduct of a serious nature and the person who impersonates such candidate, if he is on the rolls of the University, shall be disqualified for a period of not less than one and not more than two years, or declared as not a fit and proper person to be admitted to any future Examination of the University, according to the seriousness of the offence and the other circumstances of the case; and ii. If the impersonator is not on the rolls of the University, the Controller of Examinations shall report the matter to the police with the permission of the Vice Chancellor. Provided that in a case covered by clause I-i above, a candidate or the impersonator, on the expiry of two years including the Examination in connection with which he was declared to be not a fit and proper person to be admitted to any future Examination, may as a special case, be exempted by the Syndicate from further operation of this Regulation with the sanction of the Vice Chancellor. m. Any candidate using abusive or obscene language in the answer-book shall be disqualified from the Examination of that subject. n. Any candidate found guilty of disclosing his identity or making peculiar marks in his answer book for that purpose shall be disqualified in that subject. o. Candidates guilty of communicating or attempting to communicate, with examiners with the objective of influencing them in the award of their marks, shall be deemed to have used, or attempted to use, unfair means shall be punished accordingly. Communications of this nature addressed to the Controller of Examinations or other officers of the University, shall be treated as falling in the same category and the candidate concerned shall be punished by the unfair means committee. p. Any candidate found in possession of fire arms or any thing capable of being used as a weapon of offence in or around any Examination Hall, shall be liable to expulsion by the Officer as mentioned in Regulation II-d above and to disqualification ranging between one to three years. III. REGULATIONS RELATING TO COMMITTEE ON UNFAIR MEANS a. The Unfair Means Committee shall be notified by the Vice Chancellor of the University. b. Committee on Unfair Means shall deal with the cases of the alleged use of unfair means in connection with the Examinations. c. The committee shall give the accused candidate a reasonable chance of showing cause against the action proposed to be taken and afford him, if he so desires, a fair opportunity of defense through the Form No. CUM No. 01 d. The unanimous decision of the Committee on Unfair Means in dealing with cases of the alleged use of unfair means in connection with the Examinations shall be final. If the committee on unfair means is not unanimous, the matter shall be referred to the Vice Chancellor who shall either decide himself or refer it to the disciplinary committee. The decision of the Vice Chancellor/ disciplinary committee shall be final. e. If a candidate to whom the decision of the competent authority is communicated has valid reasons to appeal against such decision, he may do so within 30 days of the date of receipt of the decision in writing and by depositing Rs. 200/-. The appeal shall be considered by a Committee of Appeal comprising three persons to be nominated by the Vice Chancellor, excluding the persons who may have dealt with the case at a previous stage, and the appellant will be given an opportunity to be heard in person by the Committee of Appeal if he so desires. However, such a candidate may file a revision against the decision of the Appeal Committee with the Vice Chancellor within 15 days after such decision by depositing a sum of Rs.400/-. The Vice Chancellor may appoint a Committee and in the light of the recommendations of the Committee, final decision shall be made by the Vice Chancellor. f. No lawyer or next friend shall be allowed to appear on behalf of or assist an accused candidate during Enquiry or Appeal under these rules. g. Notwithstanding anything to the contrary in these rules, no act or proceeding by the Standing Committee to deal with case of the alleged use of unfair means in connection with the examinations shall be invalidated merely by reason of the existence of a vacancy or vacancies on the Committee; absence of a member; or, by reason of any irregularity in the appointment or any member of the Committee. IV. REGULATIONS RELATING TO THE VICE CHANCELLOR a. The Vice Chancellor may order with holding the result of a particular candidate or candidates, if it is considered necessary in the interest of the University to do so. b. In case of an emergency, the Vice Chancellor is authorized to award suitable punishment, without reference to the Committee on unfair means, to any candidate or to any student on the rolls of the University, who creates disturbance of any kind during an Examination or otherwise misbehaves in or around the Examination Hall. V. ISSUE OF DEGREES AND OTHER CERTIFICATES a. Each successful candidate of a degree programme shall be conferred the degree at the subsequent convocation held for the purpose. These degrees shall be signed by the Controller of Examinations, Vice Chancellor and the Chancellor. The Dean shall present candidates for admission to degree (except honorary Degrees) in the courses falling with the purview of the Faculty. b. The candidates, who are not able to present themselves at the convocation, shall be granted the degree in absentia on request and payment of the prescribed fees. c. After the notification of the result, each successful candidate at a non degree Examination shall receive a certificate of passing the Examination in the prescribed form signed by the Controller of Examinations. d. The Dean, Faculty of Veterinary Science, shall issue provisional certificate and character certificate to the D.V.M. candidates and Controller of Examinations shall issue detailed marks certificate (Transcript) to the successful candidates, on request and payment of prescribed fee. e. All types of academic certificates shall be issued by the Deans/Directors/Controller of Examinations. VI. RE-CHECKING OF ANSWER BOOKS a. Re-checking of the totals of the answer-books shall be allowed only on payment of prescribed fee per subject, within two months of the result notification. b. The answer books shall be deposited with the office of the Chairman which will be preserved for a period of six months and then tossed away. CUM FORM No. 01 UNIVERSITY OF VETERINARY& ANIMAL SICENCES, LAHORE REGISTERED No. ____________ Dated: ____________ From The Secretary, Unfair Means Committee, University of Veterinary& Animal Sciences, Lahore. To ____________________________ ____________________________ ____________________________ Memorandum, (1) You are charged as under: (2) You are hereby called upon to submit you written explanation to the above charge(s) to the undersigned by name under a registered cover (through the Chairman/Dean) and also show cause within ten days of the receipt of this letter why you should not be disqualified under the Regulations ( ________________ ) printed on reverse. (3) You also have the opportunity to be heard in person by the Disciplinary Committee, if you so desire. Secretary Disciplinary Committee |
